In our Business Activities Coordination Platform (CAE), document management is more than an exchange of documentation between all the figures involved in it. And its main objective is the prevention of occupational accidents. Discover all the advantages of the CAE Platform.
Take advantage of the synergies of our communities and you can join at no cost.
What is it
It is the leading document management platform for QHSE & Administrative documentation, that may be linked to Access Control systems.
We claim, safeguard, verify and validate the documentation of the company, workers and machinery that your subcontractors must present to you when they work on your projects.
How does it work
Through a unique methodology, through our certificates, we get your administration and prevention departments to ally, conditioning the payments to your subcontractors to their correct documentary situation, both in the legal-labor and QHSE aspects.
Thus, your subcontractors are motivated to have all their correct documentation, since they know that this makes it easier for them to be paid on time.
What documents we validate for you
Parameterizable documents and criteria based on the standard of our community.
What products and services complement it
always linked to documentation
in the field
What benefits do you get
Subcontract with no risk
Find documented-proof reliable subcontractors.
Only apt resources in your project
Workers and machinery accessing your projects after checking their aptitude in real time.
Avoid any solidary/subsidiary responsability before paying and avoid future claims.
Save paper, costs, and time
Increase efficiency by stopping claiming, filing, and tracking scattered papers and emails.
Dedicate yourself to what you do best
Free yourself from paperwork to have time to dedicate yourself to real prevention and good administration.
More real safety in the field
Use our methodology to encourage subcontractors to have their documentation impeccable.
Total control before inspections and audits
Easly find any document of any project with the status it had at the time.
Validation according to legislation
Take advantage of common community knowledge put into practice by our expert validators.
Keep your back covered
Our insurances assume the consequences of any possible validation error.
Why is it the most powerful
Because each project is a world, you can add specific documents to be completed by subcontractors like i.e. coordination acts, adherence to your security plan, etc., and decide if they affect payments and / or access.
Either manually or through our access control devices, you will control entries and exits of your subcontractors with the maximum level of detail and you will be able to obtain all kinds of reports, even with signature boxes for subcontractors.
A permission system allows your team to have access to one, several or all of your projects.
So that you can share information and documentation with your management, property, labor inspection and audit with read-only permissions.
You can complement your documents with other quality and environmental documents: CE marking, carbon footprint, ISOs, etc.
You can let the subcontractors themselves assign their workers and mark the working hours when they are trusted, saving you the effort.
Both you and your subcontractors can send an email with links to all the documents and their current status and summary.
An automatic alert system alerts subcontractors with the necessary time for any documentary need. You can also insist by forcing these alerts with predefined texts that claim what is missing, with the possibility of customizing them.
Both you and your subcontractors will be able to print identification cards that allow access through a non-falsifiable QR code. In addition trades, PPE, machinery authorizations and other relevant worker data are shown in the IDs.
You will be able to see at once which workers from which subcontractors are at imminent risk of expiration of essential documents.
We break down all the information to know if a worker who is going to perform a specific job with specific machinery, has the necessary courses, PPE, and permits.
We compare payroll, with other official documents for you to make sure that workers have received and have regularized their situation with Social Security.
Automatically send your subcontractors the days they have done so that they can sign them and avoid claims for hours not worked.
Operate from any device using our Apps and responsive pages and make it easy for your contractors to also enjoy this option.
We save all your documentation without you having to worry about storage space, and we do it in any language.
You will easily access any document contributed in the past and the “photo” of the documentary status that it had at the time.