Group 32 Created with Sketch.

Document Management

Free yourself from paperwork with your subcontractors and gain peace of mind knowing that only apt workers and machines will be able to access your projects and that you will pay your subcontractors safely.

Take advantage of the synergies of our communities and you can join at no cost.

What is it

It is the leading document management platform for QHSE & Administrative documentation, that may be linked to Access Control systems.
We claim, safeguard, verify and validate the documentation of the company, workers and machinery that your subcontractors must present to you when they work on your projects.

plataforma líder de gestion de documentos para la Coordinación de Actividades Empresarial (CAE)

How does it work

Through a unique methodology, through our certificates, we get your administration and prevention departments to ally, conditioning the payments to your subcontractors to their correct documentary situation, both in the legal-labor and QHSE aspects.
Thus, your subcontractors are motivated to have all their correct documentation, since they know that this makes it easier for them to be paid on time.

Document Management
how our unique methodology works in nalanda

Process

Created with Sketch.

Your subcontractors upload the documentation to the cloud only once for any contractor.

Created with Sketch.

Our experts validate the documentation for you

Created with Sketch.

The access of workers and machinery is conditioned to their certificates being apt

Created with Sketch.

The payment is conditioned to the correct situation of the company today and of the workers and machinery during the work.

What documents we validate for you

Parameterizable documents and criteria based on the standard of our community.

Iconos_Naranja_Documentacion empresaCreated with Sketch.

Of companies

Iconos_Naranja_Documentacion trabajadorCreated with Sketch.

Of workers

Iconos_Naranja_Documentacion maquinariaCreated with Sketch.

Of machinery

Iconos_Naranja_Documentos a tu medidaCreated with Sketch.

Customized

What products and services complement it.

Access control
always linked to documentation

Iconos_Naranja_Control de acceso via smartphoneCreated with Sketch.

Smartphone

Iconos_Naranja_Solo aptos en tu centro- personal autorizado (1)Created with Sketch.

QR scanner

Iconos_Naranja_Control de acceso por tornosCreated with Sketch.

Turnstiles

Personnel
in the field

Iconos_Naranja_Listero 2Created with Sketch.

Controllers

Iconos_Naranja_SeguridadCreated with Sketch.

Auditors

Iconos_Naranja_ListeroCreated with Sketch.

Preventionists

What benefits do you get

Personal sobre el terreno auditores

Subcontract with no risk

Find documented-proof reliable subcontractors

Unforgeable QR and photograph of the worker in the access cards.

Only apt resources in your project.

Workers and machinery accessing your projects after checking their aptitude in real time

Pay safely

Pay safely

Avoid any solidary/subsidiary responsability before paying and avoid future claims

Save paper, costs, and time

Increase efficiency by stopping claiming, filing, and tracking scattered papers and emails.

Dedicate yourself to what you do best

Free yourself from paperwork to have time to dedicate yourself to real prevention and good administration.

More real safety in the field

Use our methodology to encourage subcontractors to have their documentation impeccable.

Total control before inspections and audits

Total control before inspections and audits

Easly find any document of any project with the status it had at the time.

Validation according to legislation

Validation according to legislation

Take advantage of common community knowledge put into practice by our expert validators.

Keep your backs covered

Keep your back covered

Our insurances assume the consequences of any possible validation error.

Why is it the most powerful?

A/simbol/tick Copy 9Created with Sketch.

Templates and specific documentation

Because each project is a world, you can add specific documents to be completed by subcontractors like i.e. coordination acts, adherence to your security plan, etc., and decide if they affect payments and / or access

A/simbol/tick Copy 9Created with Sketch.

Control of jorneys and presence and all kinds of reports in Excel

Either manually or through our access control devices, you will control entries and exits of your subcontractors with the maximum level of detail and you will be able to obtain all kinds of reports, even with signature boxes for subcontractors.

A/simbol/tick Copy 9Created with Sketch.

All you projecs at a glance

A permission system allows your team to have access to one, several or all of your projects

A/simbol/tick Copy 9Created with Sketch.

Guest access

So that you can share information and documentation with your management, property, labor inspection and audit with read-only permissions

A/simbol/tick Copy 9Created with Sketch.

Quality and Environment Documentation

You can complement your documents with other quality and environmental documents: CE marking, carbon footprint, ISOs, etc.

A/simbol/tick Copy 9Created with Sketch.

Possibility of transferring tasks to your subcontractors

You can let the subcontractors themselves assign their workers and mark the working hours when they are trusted, saving you the effort

A/simbol/tick Copy 9Created with Sketch.

Sending all documentation by email

Both you and your subcontractors can send an email with links to all the documents and their current status and summary.

A/simbol/tick Copy 9Created with Sketch.

Automatic or forced notifications

An automatic alert system alerts subcontractors with the necessary time for any documentary need. You can also insist by forcing these alerts with predefined texts that claim what is missing, with the possibility of customizing them.

A/simbol/tick Copy 9Created with Sketch.

ID Stickers / badges for workers and machines

Both you and your subcontractors will be able to print identification cards that allow access through a non-falsifiable QR code. In addition trades, PPE, machinery authorizations and other relevant worker data are shown in the IDs

A/simbol/tick Copy 9Created with Sketch.

List of workers with upcoming due dates

You will be able to see at once which workers from which subcontractors are at imminent risk of expiration of essential documents

A/simbol/tick Copy 9Created with Sketch.

Official letter and authorization for the use of machinery crosschecked with PPE and courses

We break down all the information to know if a worker who is going to perform a specific job with specific machinery, has the necessary courses, PPE, and permits.

A/simbol/tick Copy 9Created with Sketch.

Powerful data collations

We compare payroll, with other official documents for you to make sure that workers have received and have regularized their situation with Social Security

A/simbol/tick Copy 9Created with Sketch.

Workflows for journey approbals

Automatically send your subcontractors the days they have done so that they can sign them and avoid claims for hours not worked

A/simbol/tick Copy 9Created with Sketch.

Multi-device - App for contractors and subcontractors

Operate from any device using our Apps and responsive pages and make it easy for your contractors to also enjoy this option

A/simbol/tick Copy 9Created with Sketch.

No limitations on language or storage space

We save all your documentation without you having to worry about storage space, and we do it in any language

A/simbol/tick Copy 9Created with Sketch.

Complete historical documentaries

You will easily access any document contributed in the past and the “photo” of the documentary status that it had at the time.

See more

Our focus is to give you the best service.

A/simbol/tick Copy 9Created with Sketch.

Simple implementation methodology.

A/simbol/tick Copy 9Created with Sketch.

Presence of commercial consultants

A/simbol/tick Copy 9Created with Sketch.

Documentary consulting for a correct implementation

A/simbol/tick Copy 9Created with Sketch.

Maximum validation period of 48 hours with channel for immediate emergencies

A/simbol/tick Copy 9Created with Sketch.

Personalized attention to the contractor

A/simbol/tick Copy 9Created with Sketch.

Technical and documentary support for the subcontractor

A/simbol/tick Copy 9Created with Sketch.

Possibility of customized developments on our platform

A/simbol/tick Copy 9Created with Sketch.

Possibility of document parameterization

A/simbol/tick Copy 9Created with Sketch.

Possibility of computer integration with your ERP

A/simbol/tick Copy 9Created with Sketch.

Constant update/development of the platform software