Leave in our hands the management of the documentation that you must require from your subcontracts: labor law, prevention, qualification and compliance.
Document Management of your subcontractors
The smart cloud for managing the documents of your subcontractors and access control/presence linked to said documentation
What is it
It is a cloud software that claims and safeguards the documentation of the company, workers and machinery that your subcontractors must present to you so that your own staff can verify and validate it and make an effective and simple follow-up from your project or from any other place.
Selfcloud version is oriented to projects with any budget
· Simple: operated by your own team
· No mess: no cost for your subcontracts
· Easy: includes initial parameterization and technical support forever
· Economic: at the cost of any cloud software
How does it work
Through a unique methodology, through our certificates, we get your administration and prevention departments to ally, conditioning the payments to your subcontractors to their correct documentary situation, both in the legal-labor and QHSE aspects.
Thus, your subcontractors are motivated to have all their correct documentation, since they know that this makes it easier for them to be paid on time.
What documents we validate for you or you can validate your own staff
Standard of required documents of the company, workers and machinery that must be presented in any project and that you can complement with templates of your contract / project
What products and services complement it.
always linked to documentation
What benefits do you get
Keep your backs covered
Our insurances assume the consequences of any possible validation error.
Only fit in your center
Workers accessing your projects after checking their aptitude in real time.
Avoid any joint or several liability before paying and end future claims.
Less paper, costs and time
Increase efficiency by stopping claiming, filing, and tracking scattered papers and emails.
Outsource without risk
Find documented-proof reliable subcontractors
More real safety in the field
Use our methodology to encourage subcontractors to have their documentation impeccable.
Total control before inspections and audits
Easly find any document of any project with the status it had at the time.
Validation according to legislation
Take advantage of common community knowledge put into practice by our expert validators.
Dedicate yourself to what you do best
Free yourself from paperwork to have time to dedicate yourself to real prevention and good administration.
Why is it the most powerful?
Because each project is a world, you can add specific documents to be completed by subcontractors like i.e. coordination acts, adherence to your security plan, etc., and decide if they affect payments and / or access
Either manually or through our access control devices, you will control entries and exits of your subcontractors with the maximum level of detail and you will be able to obtain all kinds of reports, even with signature boxes for subcontractors.
A permission system allows your team to have access to one, several or all of your projects
So that you can share information and documentation with your management, property, labor inspection and audit with read-only permissions
You can complement your documents with other quality and environmental documents: CE marking, carbon footprint, ISOs, etc.
You can let the subcontractors themselves assign their workers and mark the working hours when they are trusted, saving you the effort
Both you and your subcontractors can send an email with links to all the documents and their current status and summary.
An automatic alert system alerts subcontractors with the necessary time for any documentary need. You can also insist by forcing these alerts with predefined texts that claim what is missing, with the possibility of customizing them.
Both you and your subcontractors will be able to print identification cards that allow access through a non-falsifiable QR code. In addition trades, PPE, machinery authorizations and other relevant worker data are shown in the IDs
You will be able to see at once which workers from which subcontractors are at imminent risk of expiration of essential documents
We break down all the information to know if a worker who is going to perform a specific job with specific machinery, has the necessary courses, PPE, and permits.
We compare payroll, with other official documents for you to make sure that workers have received and have regularized their situation with Social Security
Automatically send your subcontractors the days they have done so that they can sign them and avoid claims for hours not worked
Operate from any device using our Apps and responsive pages and make it easy for your contractors to also enjoy this option
We save all your documentation without you having to worry about storage space, and we do it in any language
You will easily access any document contributed in the past and the “photo” of the documentary status that it had at the time.