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Nalanda Chile

Leave in our hands the management of the documentation that you must require from your subcontracts: labor law, prevention, qualification and compliance.

Document Management of your subcontractors

The smart cloud for managing the documents of your subcontractors and access control/presence linked to said documentation

What is it

It is a cloud software that claims and safeguards the documentation of the company, workers and machinery that your subcontractors must present to you so that your own staff can verify and validate it and make an effective and simple follow-up from your project or from any other place.

Selfcloud version is oriented to projects with any budget

· Simple: operated by your own team
· No mess: no cost for your subcontracts
· Easy: includes initial parameterization and technical support forever
· Economic: at the cost of any cloud software

cloud software, which claims and safeguards the documentation of the company, workers and machinery

How does it work

Through a unique methodology, through our certificates, we get your administration and prevention departments to ally, conditioning the payments to your subcontractors to their correct documentary situation, both in the legal-labor and QHSE aspects.

Thus, your subcontractors are motivated to have all their correct documentation, since they know that this makes it easier for them to be paid on time.

Document Management CAE gris
how our unique methodology works in nalanda

Process

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Your subcontractors upload the documentation to the cloud only once for any contractor and all its work teams

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Our experts validate the documentation or if you prefer, your staff can do it

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The access of workers and machinery is conditioned to their certificates being apt

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The payment is conditioned to the correct situation of the company today and of the workers and machinery during the work.

What documents we validate for you or you can validate your own staff

Standard of required documents of the company, workers and machinery that must be presented in any project and that you can complement with templates of your contract / project

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Of companies

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Of workers

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Of machinery

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Customized

What products and services complement it.

Access control
always linked to documentation

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Smartphone

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QR scanner

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Turnstiles

Personnel in
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Controllers

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Auditors

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Preventionists

What benefits do you get

keep your backs covered suppliers

Keep your backs covered

Our insurances assume the consequences of any possible validation error.

Guarantee your access to projects

Only fit in your center

Workers accessing your projects after checking their aptitude in real time.

Charge without surprises

Pay safely

Avoid any joint or several liability before paying and end future claims.

Less paper, costs and supplier times

Less paper, costs and time

Increase efficiency by stopping claiming, filing, and tracking scattered papers and emails.

Outsource suppliers risk-free

Outsource without risk

Find documented-proof reliable subcontractors

Better governance and real security

More real safety in the field

Use our methodology to encourage subcontractors to have their documentation impeccable.

Total control before insTotal control before supplier inspections and auditspections and audits

Total control before inspections and audits

Easly find any document of any project with the status it had at the time.

Close your award.

Validation according to legislation

Take advantage of common community knowledge put into practice by our expert validators.

Dedicate yourself to what you do best suppliers

Dedicate yourself to what you do best

Free yourself from paperwork to have time to dedicate yourself to real prevention and good administration.

Why is it the most powerful?

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Templates and specific documentation

Because each project is a world, you can add specific documents to be completed by subcontractors like i.e. coordination acts, adherence to your security plan, etc., and decide if they affect payments and / or access

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Control of jorneys and presence and all kinds of reports in Excel

Either manually or through our access control devices, you will control entries and exits of your subcontractors with the maximum level of detail and you will be able to obtain all kinds of reports, even with signature boxes for subcontractors.

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All you projecs at a glance

A permission system allows your team to have access to one, several or all of your projects

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Guest access

So that you can share information and documentation with your management, property, labor inspection and audit with read-only permissions

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Quality and Environment Documentation

You can complement your documents with other quality and environmental documents: CE marking, carbon footprint, ISOs, etc.

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Possibility of transferring tasks to your subcontractors

You can let the subcontractors themselves assign their workers and mark the working hours when they are trusted, saving you the effort

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Sending all documentation by email

Both you and your subcontractors can send an email with links to all the documents and their current status and summary.

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Automatic or forced notifications

An automatic alert system alerts subcontractors with the necessary time for any documentary need. You can also insist by forcing these alerts with predefined texts that claim what is missing, with the possibility of customizing them.

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ID Stickers / badges for workers and machines

Both you and your subcontractors will be able to print identification cards that allow access through a non-falsifiable QR code. In addition trades, PPE, machinery authorizations and other relevant worker data are shown in the IDs

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List of workers with upcoming due dates

You will be able to see at once which workers from which subcontractors are at imminent risk of expiration of essential documents

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Official letter and authorization for the use of machinery crosschecked with PPE and courses

We break down all the information to know if a worker who is going to perform a specific job with specific machinery, has the necessary courses, PPE, and permits.

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Powerful data collations

We compare payroll, with other official documents for you to make sure that workers have received and have regularized their situation with Social Security

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Workflows for journey approbals

Automatically send your subcontractors the days they have done so that they can sign them and avoid claims for hours not worked

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Multi-device - App for contractors and subcontractors

Operate from any device using our Apps and responsive pages and make it easy for your contractors to also enjoy this option

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No limitations on language or storage space

We save all your documentation without you having to worry about storage space, and we do it in any language

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Complete historical documentaries

You will easily access any document contributed in the past and the “photo” of the documentary status that it had at the time.

See more

Our focus is to give you the best service.

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Simple implementation methodology.

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Presence of commercial consultants

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Documentary consulting for a correct implementation

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Maximum validation period of 48 hours with channel for immediate emergencies

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Personalized attention to the contractor

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Technical and documentary support for the supplier

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Possibility of customized developments on our platform

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Possibility of document parameterization

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Possibility of computer integration with your ERP

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Constant update/development of the platform software

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